About Filters

Filters help users narrow down their asset view to find exactly what they need. By applying filters based on metadata, file properties, and other criteria, users can quickly locate relevant content without manually browsing through large libraries.

Filters are available in the Library, Metadata view, and Search results. The filter drawer opens from the right-hand side when you click the filter button.

Filter Types

There are two main types of filters:

Saved Filters - Reusable filter configurations that can be applied with a single click. Administrators can create saved filters and share them with other users.
Quick Filters - Temporary filters applied while browsing. These are not saved unless explicitly converted into a Saved Filter.

Filter Options

The following filter options are available:

Profiles - Filter by metadata profile
Custom Metadata - Filter by dropdown fields, dates, and checkboxes
Extension - Filter by file type
Copyrights - Filter by copyright information
Tags - Filter by assigned tags
Created - Filter by creation date
Last Modified - Filter by last modified date

Users can combine multiple filters to refine results further.

Advanced Filters

Advanced filters provide conditional logic for more precise filtering. Users can build filter conditions using AND, OR, or custom logic to create complex queries.

Advanced filter conditions include:

Asset profile
Metadata
Metadata or values
Folder
Folder or subfolders
Extension
Created date
Last updated date
Tag
Preview
Copyright

Saved Filters

Users can save filters for reuse. Saved filters appear in the filter drawer and in Library > Filters for quick access. Administrators can create saved filters and make them available to other users.

Clearing Filters

Use the Clear All option to remove all applied filters and return to the full asset view.

Saved Filters vs Smart Folders

Both Saved Filters and Smart Folders are created from the filter panel after setting your filter criteria. They serve different purposes:

Saved Filters are reusable filter configurations. When applied, they temporarily narrow down your current view. Saved Filters appear in the filter panel and in Library > Filters.
Smart Folders are dynamic folders that live in your folder structure. They automatically display all assets matching the filter criteria without needing to manually apply the filter each time.

Use Saved Filters for quick, repeatable searches. Use Smart Folders when you want a permanent folder location for assets matching specific criteria.

For more information, see What are Smart Folders?