The Library is the central space for organizing, accessing, and managing digital assets. It supports structured navigation using folders, intelligent search, rich metadata filtering, and powerful upload workflows. All interactions are governed by user permissions, which may restrict access to specific actions or content depending on your role.
Folders are the primary method for organizing assets within the Library. They support a hierarchical structure and can be customized to better reflect the needs of a team or collection.
Users can perform folder-related actions such as creating, renaming, or moving folders—subject to their permission level. Folder customization allows for the following options:
Assets are the core content items in the Library—each asset represents a digital file such as an image, video, document, or other media type. Assets are stored in folders and can also be grouped into Dwellings or shared through Portals.
Each asset is enriched with metadata, which supports filtering, search, and governance. Depending on configuration, assets may also include:
Asset visibility, editing, and distribution depend on the user's permission level. Assets may be locked, expired, or restricted from download depending on their status or assigned rules.
The Library search allows users to find assets across all folders they have access to. As you type, results are dynamically provided based on assigned data such as titles, descriptions, metadata, and tags.
The platform uses stemming and lemmatization techniques to improve search accuracy by matching variations of root words (e.g., "run," "running," "ran").
In the search results view, users can refine their query or search for other types of records such as Portals, Dwellings, or Contacts.
Uploading can be initiated in two primary ways:
Before confirming an upload, users are required to complete metadata registration. This ensures assets are enriched with necessary information from the beginning.
Both upload options support batch uploads of multiple files or entire folders, streamlining large-scale imports.
The Library supports both Quick Filters and Advanced Filters to help users narrow down asset lists based on metadata, tags, and other asset properties.
Any filter configuration—whether built through quick or advanced filtering—can be saved as a Saved Filter for quick reuse later.
Metadata provides context to each asset, supporting everything from searchability to compliance and categorization. Metadata fields are defined by the platform’s configuration and are typically grouped into metadata profiles assigned to assets during upload or editing.
Assets can be viewed and filtered by metadata across the Library. Depending on the platform setup, users may also explore the Library by navigating tags, categories, or structured metadata hierarchies.
Users can browse the Library using metadata and tags depending on platform configuration and registration.
Dwellings are structured groupings of assets that can be used for collaboration, curation, or publishing. They allow users to bundle assets independently of their folder location and define how those assets are presented or shared.
Dwellings can be public (accessible to others with permissions) or private (visible only to the creator unless explicitly shared). They are essential for staging assets for Portals or curating content in Showcases.
The Library brings structure and flexibility to digital asset management by combining folder-based organization with metadata-rich content, powerful search and filter tools, and advanced sharing options like Public Links and Dwellings. Whether you're uploading new content or finding exactly the right asset to share, the Library is built to support fast access, controlled distribution, and intelligent collaboration.