How to Manage Copyrights

Copyrights help you track ownership and usage rights for your digital assets. This guide covers how to create copyright records, assign them to assets, and manage copyright information across your library.

Creating a Copyright Record

Navigate to the Library tab and select Copyrights
Click the + New button
Complete the copyright form:
- Name (required): A descriptive name for the copyright
- Owner: The copyright holder's name
- Account: Link to an associated account record (if selected, address information is pulled from the account)
Save the record

Note: Copyright records can be displayed in grid or list view using the view toggle.

Viewing and Accessing Copyright Records

From the Copyrights section, you can access records in two ways:

List view: Click directly on a row to open the copyright record, or click the three-dot menu at the end of the row to access quick actions
Grid view: Click directly on a card to open the copyright record, or click the three-dot menu on the card for quick actions

The action menu includes:

Details: Open the full copyright record
Edit: Modify copyright information
Delete: Remove the copyright record

Copyright Record Details

Open any copyright record to access:

Assigned Assets: View all assets linked to this copyright
Account Information: If an account is assigned, address details appear here
Audit Information: See when the record was created and last modified
Copyright History: Review changes made to the copyright record
Comments: Communicate with other users about the copyright using the comments component

Adding a Copyright Image

You can add an optional image to a copyright record for visual reference. This is done within the copyright record details after the record has been created.

Assigning Copyrights to Assets

Copyrights are assigned to assets through the upload or edit forms. You can assign copyrights to individual assets or multiple assets at once.

Single Asset Assignment

Open the asset and click Edit, or assign during initial upload
Locate the copyright fields
Select the Copyright from the available records
Enter Copyright Usage to describe how the asset may be used
Set the Initial Date and Expiration Date to define the valid period
Save your changes

Bulk Assignment

Select multiple assets in the library
Use the bulk menu that appears at the bottom of the screen
Choose the edit option
Assign the copyright, usage, and dates
Save to apply the copyright to all selected assets

Understanding Copyright Status

Assets display a copyright icon in the top right corner of their thumbnail:

Green icon: Copyright is active (current date is within the initial and expiration dates)
Red icon: Copyright has expired

Editing and Deleting Copyrights

Editing a Copyright Record

From the record: Open the copyright record and edit the details directly
From list view: Click the three-dot menu on the row and select Edit
From grid view: Click the three-dot menu on the card and select Edit

Deleting a Copyright Record

From the record: Open the copyright record and use the delete option
From list view: Click the three-dot menu on the row and select Delete
From grid view: Click the three-dot menu on the card and select Delete

Removing a Copyright from an Asset

Edit the asset (or bulk edit for multiple assets)
Clear the copyright assignment
Save your changes

Searching and Filtering Copyrights

Copyrights are searchable by name in the Copyrights section. Use filters to narrow results by copyright holder. Additional copyright filtering options are available in Advanced Filters when browsing assets in the library.

Permissions

Create: Add new copyright records
Read: View copyright records and details
Update: Edit existing copyright records
Delete: Remove copyright records

Contact your administrator if you need copyright permissions added to your role.