Share approved assets with partners, agencies and customers
Data Dwell Portals let you share only approved assets with partners, agencies and customers through one branded link. You choose what goes in, organize it into folders, and control who can open it with passwords, email gates and expiry dates. Every plan includes portals: 5 on Free, 10 on Starter, and unlimited on Pro and Enterprise.
A curated view, not a shared folder
A shared drive link exposes everything in the folder, including old drafts and files nobody meant to send. A portal shows only the assets you pick, in the order you pick, under your brand. Your library stays private, and partners see one clean, approved set.
Portals can be external, for partners, agencies, customers and press, or internal. Internal portals stay private to signed-in members of your workspace and never create a public link.
Build structure inside each portal
Organize a portal the way your audience looks for content. Add folders by product, campaign, region or language, so a distributor can go straight to the product line they sell.
- Share a whole library folder through a portal, so its structure carries over
- Add individual assets alongside folders when a portal needs a one-off file
- Set a custom thumbnail on each portal folder, so it looks right on the other side
Control who gets in
Decide who can open each portal and what they can do there.
- Named contacts: make a portal private and add or remove specific people, so access is always intentional
- Password protection: require a password before anyone sees the content
- Email gate: ask visitors for their email before they can view or download
- Permissions: choose whether visitors can download, or view only
- Download presets and file conversions: give partners web-ready or print-ready sizes, and keep originals for your team
Set an end date
Add an expiry date to a portal for a campaign, a launch or an agency engagement. When the date passes, visitors see an expired message instead of the assets, so last season's material doesn't stay in circulation.
Keep every portal current
Dynamic portals pick up new assets added to the folders they share, so partners always see the latest approved material without a new link. When you replace a file with a new version, the portal shows the update.
See who is engaging
Every portal reports unique visitors, total visits and downloads. You get notified as soon as someone opens an asset, so sales and partner teams can follow up while interest is high. Link a portal to a contact or account to see that engagement on their record too.
Activity history is kept for 30 days on the free plan and without limit on paid plans.
Share anywhere, including events
Share a portal by link, by email or by QR code. Every portal gets its own unique QR code, so you can print it on a trade show stand, a product brochure, packaging or a slide. Visitors scan it and land straight in the right portal on their phone, and every visit shows up in the portal's tracking.
What teams use portals for
- Partner and distributor portals: product images, data sheets and packaging files for each market
- Agency handoffs: one approved set of brand assets per campaign, with an end date
- Press kits: logos, executive photos and launch images behind an email gate
- Sales rooms: tailored content for a prospect, with alerts when they open it
- Events: a QR code on the stand that opens the event's brochure and product portal
What customers say
"Data Dwell has just made everything easier from day one - streamlining our processes and improving workflow efficiencies."
PPDS, the global provider of Philips Professional Displays, runs its partner portal on Data Dwell. Each partner and region sees exactly the assets they need, and the team saves 2+ hours a week on searching, uploading and sharing files. Read the PPDS case study
Portals on every plan
| Free | Starter | Pro | Enterprise | |
|---|---|---|---|---|
| Price | $0 | $89/month | $165/month | Custom |
| Portals | 5 | 10 | Unlimited | Unlimited |
| Users | 3 | Unlimited | Unlimited | Unlimited |
| Downloads per month | 100 | 500 | 1,000 | Unlimited |
| Portal tracking history | 30 days | Unlimited | Unlimited | Unlimited |
| Folders, passwords, email gates, expiry, QR codes | Included | Included | Included | Included |
Frequently asked questions
Do partners need a Data Dwell account to open a portal?
No. External portals open from a link or QR code, with no account needed. For tighter control, make the portal private and add only the contacts who should have access.
Can I organize a portal into folders?
Yes. Add folders by product, campaign, region or language, or share a whole library folder so its structure carries over. Each portal folder can have its own thumbnail.
Does every portal have its own QR code?
Yes. Each portal gets a unique QR code you can print on event stands, brochures, packaging or slides. Scans count as visits in the portal's tracking.
Can I stop agencies from downloading original files?
Yes. Set a portal to view only, or offer download presets so partners get web or print sizes while originals stay with your team.
Can I see who opened a portal?
Yes. Each portal shows unique visitors, total visits and downloads, and you get a notification when someone opens an asset.
What happens when a portal expires?
On the date you set, visitors see an expired message instead of the content, so partners can no longer view or download its assets.
Does a portal update when I add or replace a file?
Yes. Dynamic portals pick up new assets in the folders they share, and a new version of a file replaces the old one in the portal.
Do portal downloads count toward my download allowance?
Yes. Each file downloaded from a portal counts as one download. Viewing and previewing do not.
How many portals are included on the free plan?
Five. Starter includes 10, and Pro and Enterprise include unlimited portals.