How to Review Assets

When assets need approval before they can be used, they wait in the review queue. As a reviewer, you approve them, approve them with an embargo until a release date, reject them or archive them. Until an asset is approved, it isn't available for general use.

Before You Start

• Review chains decide which assets you review. They are set up by admins. See How to Set Up Review Chains.

Steps to Review an Asset

1. Go to Asset Lifecycle > Review queue. Use Filter review queue on the right to narrow the list, for example by uploader, asset type or minimum age in days.
2. Click the arrow on an asset's row to see its preview and metadata. If something needs fixing first, use Edit or Move.
3. Choose an action, from the buttons in the row or from the three-dot menu (⋯):
   • Approve: the asset moves on to the next review step, if there is one. Once every step has approved it, the asset becomes Active.
   • Approve w. Embargo: the asset is approved but held back until a release date. See below.
   • Reject: the asset is not approved. You can add a reason, but you don't have to.
   • Archive: the asset goes straight to Archive, out of circulation.

Approving with an Embargo

1. Choose Approve w. Embargo.
2. In Place asset under embargo, set the Release date and time.
3. Optionally, add the asset to a new or existing Embargo group. If the release date of a group changes, it changes for every asset in the group.
4. Click Place under embargo. The asset is released automatically at the date and time you set.

Reviewing Several Assets at Once

1. Select the assets using their checkboxes. The batch action menu appears at the bottom of the screen.
2. Click Approve or Approve w. Embargo. With an embargo, all selected assets get the same release date and time.

Tips

• Give a reason when you reject an asset, so the uploader knows what to fix.
• Use embargo groups for launches. If the date changes, the whole group moves together.
• Upcoming releases are listed under Asset Lifecycle > Embargo.