How to Customize a Folder

Customizing a folder allows you to tailor how it appears and behaves in the Library. You can hide its contents, apply a visual thumbnail, group assets into categories, and control how folders and assets are ordered. These settings help improve organization and user experience.

Before You Start

• You must have permission to customize folders.
• The "Customize" option is available in the folder actions menu (top right-hand side) for users with the appropriate permissions.

Customization Options

• Hide Assets in Folder: Hides all assets in the current folder and its subfolders from view in the current folder.
• Hide Subassets in Folder: Only hides assets located in the subfolders (not the current folder). If Hide Assets in Folder is already enabled, this setting is not needed.
• Use Folder Image: Allows setting a custom thumbnail for the folder. You can also define the image size (small, medium, large) to enhance visibility.
• Use Metafield Categorization: Groups the assets in the folder into sections by the value of a dropdown metafield, for example one section per content type. You can add a second level to split each section further, for example by team. Assets with no value appear in an "Uncategorised" section. Assets Per Category sets how many assets each section shows per page (default 25). This also works in Smart Folders.
• Order of Folders: Choose between custom order or alphabetical order by name.
• Asset Order: Define the sorting method for assets in the folder:
  • Last Modified
  • Created Date
  • Asset Type
  • Asset Name
  Sort direction can be set to ascending or descending.

Steps to Customize a Folder

1. Navigate to the folder you want to customize.
2. Open the folder actions menu and click "Customize".
3. Enable or disable Hide Assets in Folder or Hide Subassets in Folder as needed.
4. To use a custom image:
   • Toggle Use Folder Image on.
   • Upload an image to represent the folder.
   • Select the desired image size.
5. To group assets into categories:
   • Tick Use Metafield Categorization.
   • In the Level 1 field, choose the dropdown metafield to group by.
   • Optionally, choose a second metafield in the Level 2 field that appears.
   • Set Assets Per Category if you want more or fewer than 25 assets per section.
6. Set folder and asset order preferences.
7. Click Save to apply your changes.

Tips

• If Hide Assets in Folder is enabled, it hides both the assets in the current folder and those in subfolders - no need to use Hide Subassets in that case.
• Be cautious when hiding folder content. If an asset was uploaded before the setting was enabled, it may become harder to locate through normal navigation.
• Use folder images for visual cues in large or shared libraries to improve navigation.
• To change only the folder image, open the folder actions menu (⋯) and select Upload Image, then choose an image and optionally adjust its display size. The image can be changed or removed the same way later.